People Office Administrator

Why Entersekt Founded over 11 years ago, with more recent investments from Accel-KKR, Entersekt is a leader in mobile authentication, mobile app security, and payments enablement technology, offering highly scalable products with a track record of success across multiple continents.Entersekt enables secure digital transactions for leading financial institutions globally. We exist to create a world where everyone can transact digitally without fear or compromise. Protecting the digital transactions of over 67 million active users on our platform, with over 60 registered patents that recognizes innovation in digital security, payments, and user experience. Entersekt offers their customers' frictionless authentication and digital payments experiences. Entersekt has invested in, and created, a diverse product portfolio that positions the company well to execute on its expansion in North America and European markets.Entersekt is advertising an exciting opportunity for a junior human resources professional who would like to gain valuable experience at a rapidly growing and innovative fintech company.THE ROLEAs the People Office administrator at Entersekt, you will support the People team and be one of the points of contact for People-related queries from employees. You must be able to juggle multiple priorities and be extremely organized, yet flexible, in your approach to daily tasks. It is important that you're tech-savvy and have an affinity for learning how to use new online tools. Most importantly, you will be expected to treat HR and employee information with the utmost confidentiality and discretion.RESPONSIBILITIES Manage new employees' onboarding on BambooHR (our HR management system) by ensuring their personal details are captured accurately and communicated to internal stakeholders. Manage the offboarding process of exiting employees by collecting the relevant information and informing internal stakeholders. Set up employees' leave on BambooHR and assist with leave queries, per internal leave processes and policies. Keep all People Office information platforms (such as SharePoint, Confluence, and the HR calendar) up to date. Support the Talent Acquisition team with recruitment administration, including: Greenhouse system administration, interview scheduling, CV/profile screening, and loading job postings. Maintaining the Talent Acquisition online filing system, including updating hiring templates as needed. Following up with stakeholders on job description proof-reading, approvals, and scorecard completion. Keeping track of referral fees and ensuring they are paid when due. Drafting contractor and internship agreements when needed. Support the People Office with compliance reporting and administration, as required by the South African government, including but not limited to: skills development reporting, StatsSA, health and safety, B-BBEE, and UIF. Training administration, including drafting training, learnership and bursary agreements, assisting with training coordination, and coordinating external CSI programs such as YES4Youths. Assist the People Office and other departments with HR statistics for reporting purposes. Action adhoc administrative requirements such as DocuSign requests, creating surveys, and assisting employees with HR queries and drafting HR letters (such as notification letters or confirmations of employment) as requested.SKILLS & EXPERIENCE 1+ years' work experience in a human resources administration or support role. A degree in human resources or other relevant field. Excellent verbal and written English communication skills. Ability to maintain high levels of confidentiality and discretion. Ability to multi-task and context switch with ease.PERSONALITY ATTRIBUTES Organized and able to prioritize effectively. Extremely detail orientated. Good listener and critical thinker. Posess a positive attitude. Flexible and open to feedback. Excellent team player.We place a lot of value on how we treat prospective employees and appreciate the time and effort that goes into job hunting. That is why we aim to keep the hiring process as quick and seamless as possible while ensuring the best possible fit for both you and the company.Working at Entersekt is truly a dream. You get exposed to cutting-edge technology, colleagues who are leaders in their fields, and an awesome working environment that includes flexible hours, remote work, and plenty of growth opportunities.