Inventory Controller

Purchasing • Carefully select suppliers by researching their background and credentials. • Negotiate fair terms for inventory agreements, including price, quality, and support. • Secure realistic bulk discounts from suppliers. • Maintain positive relationships with suppliers to ensure optimal service. • Evaluate new products through quality testing and field trials. • Keep updated records of suppliers, including delivery schedules and quality assurance. • Address and resolve supplier problems promptly. • Handle account queries related to price variances efficiently. • Disclose any conflicts of interest with suppliers before making commitments. • Obtain multiple quotes for non-food and beverage purchases as per policies. • Obtain approval from General Manager before placing orders. • Communicate orders to relevant suppliers for each property. • Ensure timely receipt of all orders and follow up on outstanding ones. • Notify General Manager of major price fluctuations on high-cost items. • Implement and maintain a Quote Request Sheet for procurement processes. Stock Control • Manage and maintain inventory levels of operating equipment, maintenance, hotel supplies, including linen, room amenities, food and beverages and other items. • Benchmark and baseline existing stock levels for all inventory items and control processes. • Conduct regular audits to track inventory movements and prevent discrepancies • Identify gaps and shortfalls in stock management strategy. • Create remedial action plan to address identified issues. • Implement and monitor stock management strategy to control costs and generate savings within budget. • Oversee stock control procedures, equipment operation, and orders to prevent over spending and maintain optimal stock levels. • Monitor sales, expenses, and profit goals outlined in department budgets. • Maintain accuracy of inventory and stock management systems in a timely manner. • Schedule, undertakes and report 10, 20 and 30 days stock takes on stock sheets and spot checks should be conducted to minimize overstocks and maximize working capital. • Process incoming stock accurately, distribute to departments, and store appropriately. • Process invoices in receiving system and summarises receipt daily on Daily Purchases Summary • Requisition, dispatch, and record internal transfers accurately. • Records wastage and breakages. • Provide weekly stock and expense reports to the General Manager. • Conduct supplier comparisons to ensure best value for company purchases. • Perform rotational checks on high-value stock items and report anomalies to the General Manager. • Review beverage menus, analyse recipes, and assign prices to menu items based on labour and overhead costs. • Oversee the operation of POS system and Electronic Ordering Systems. • Record sales data to identify unpopular or less profitable items quarterly. • Write and maintain accurate procedures for inventory control processes. KNOWLEDGE SKILLS AND ABILITIES • Excellent analytical skills with attention to detail, excellent hygiene principles. • Excellent communication skills (written and verbal), practicing honest communication. • Team player with positive attitude, enthusiasm, and emotional control. • Excellent time management and self-discipline, interpersonal & problem-solving skills. • Proactive, use initiative and creative flair when required. • Committed and loyal, adaptable, and flexible. • Must work accurately under pressure. • People skills tolerance, patience, and care. • Leadership skills with passion for development and skills transfer • Organizational and logistics skills